Nursery Invoicing Software

Clear & Simple Invoices

Simplify your invoicing process and create accurate, easy-to-read invoices that include fees, funding hours, meals, discounts, and extra sessions, all while reducing parent queries and saving valuable admin time.

Manage flexible or fixed booking patterns weekly or monthly, and review draft invoices before sending for extra peace of mind. Send clear, accurate nursery invoices in just seconds.

Easy to Send Invoices

Send all your invoices in under 10 seconds. Invoices are emailed directly to bill payers and instantly available in the Parent App, making it simple for parents to view and pay nursery fees anytime.

Boost revenue by allowing parents to book extra sessions, meals, or snacks through the app. Apply full-time or sibling discounts automatically, manage deposits, and track payments effortlessly.

Early Education Funding

Take the stress out of funding claims with automated tools that track and manage funding hours by age, week, term, or year. Identify shortfalls easily, apply charges for consumables, and ensure every hour is correctly allocated.

Funding hours are itemised clearly on invoices to meet local authority requirements. Apply funding individually or in bulk, and manage funding codes directly in the nursery or via the Parent App to ensure payments are made on time.

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Improve Your Cash Flow

Make getting paid simple. Parents can pay quickly and securely through the Parent App, helping you improve cash flow and reduce aged debt.

Track outstanding fees and payments with ease. With Auto Pay and automatic reconciliation, you’ll always have a clear, up-to-date view of your finances through the built-in payment dashboard.

Maximise Your Revenue

At Nursery in a Box, we make nursery financial management simple. Our powerful billing engine helps you maximise revenue by handling invoices, payments, funding, tax-free childcare, booking changes, and fee adjustments, all in one place.

Get accurate five-year financial forecasts based on real-time booking data, helping you plan ahead and make confident financial decisions.

Simplify Your Accounting

Keep your nursery accounts in perfect order. Nursery in a Box integrates seamlessly with your preferred online accounting software using a simple CSV export.

Provide your accountant with clear, accurate data or assign them their own login for month-end tasks. Smart bookkeeping with nominal codes and journal entries gives you complete visibility and control over your nursery finances.

What Our Clients Love About Nursery in a Box

Nursery in a Box makes running your nursery easier. From day-to-day admin to smooth parent communication, our software helps nurseries and preschools save time, stay organised, and focus on what really matters.

On average, the software saves me around £4,000 per month in secretarial and administrative costs across the sites and that’s before I’ve accounted for the reduction in paper and ink cartridges.””

Hayden McCann

EARLY LEARNERS NURSERIES

“We absolutely love using Nursery In A Box. It has everything that we need, we keep finding new things that we can do with it, and love having everything in one place. The feedback from the parents is super positive and they love the daily communication. I am amazed at the support..”

My Little Explorers

Nesha

“We felt like we were just a small fish to the large corporate firm we were with, so we started to look around for an alternative and came upon Nursery in a Box. Our initial conversations with founders Dave and Milesh made us feel confident in moving to their system and we’ve not looked back.”

Simon Capper

MANOR DAY NURSERIES

“We would be absolutely lost without it. We use it every day without fail and personally I believe it is the way forward for most nurseries.”

Parkhead Cottage Nursery

Shelby

“We love using the system, there is three of us that use it day in and day out. It is amazing having everything in one place and being able to completely move away from paper. The support team are brilliant, when we raise a ticket, the response is so fast and the constant communication with the team is great. You can tell a lot of time and energy”

Rydal Day Nursery

Sam

“We absolutely love it; our lives have been made 10X easier with Nursery In A Box. When we raise a support ticket, the team get back to us so quick, the longest we have ever waited is about 20 minutes. The system and team are brilliant, and we would be lost without it.”